Project Management Tools & Techniques

Different PM tools & techniques and its usage:

Tools & Techniques What they are used for
Interviews To collect requirements
Focus groups To collect requirements
Facilitated workshops To collect requirements
Alternative Identification This is used in scoping to identify different approaches.
Decomposition Breaking the work into smaller units.
Inspection Quality testing
Variance Analysis This is a monitoring tool used to measure the difference between the actual and planned. This will work for cost, schedule and scope.
Rolling Wave Planning Progressive Elaboration technique used in Scoping.
Precedence Diagramming Method PDM Used for sequencing activities.
Analogous Estimating Estimating using previous similar projects.
Parametric Estimating Estimating using quantified statistical relationship.
PERT or Three Points Estimating Scientific method using formula (0+P+4m)/6 where O is optimistic est, P is Pessimistic est and M is most likely est.
Critical Path Method (CPM) Shortest time possible to complete the project.
Critical Chain Method When you add resource to CPM.
Resource Leveling A scheduling technique used to handle valleys and peaks.
What-if Scenario Analysis To identify the impacts
Decision Tree To identify the impacts
Schedule Compression To shorten the project schedule without changing scope.
Crashing Compression technique where bringing in more resources or overtime.
Fast tracking Compression technique where doing the activities in parallel
where as it is planned to do in sequence.
Benchmarking To compare the performance.
Control Charts Used mostly in Quality to determine whether or no a process or product is stable.
Flow Chart To express relationship between processes.
Histogram Bar chart to find out the how important the issues or problems are.
Pareto Chart Same as Histogram but ordered descending so most re-occurring issues will be on the left most side.
Scatter Diagram To express relationship between two variables.
Checklist Analysis Quality testing
SWOT Strength Weakness Opportunities Threat Analysis To identify the competencies of the client.
Probability and Impact matrix Risk Analysis.
Force Field Analysis To Identify what forces can influence the problem.
Fish Bone or Ishikawa Diagram To Identify the root cause of the problems.

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